Setting up a dataroom is vital if you’re at the beginning of your journey and would like to show investors the potential of your business. Our experience has shown that companies that secure funding have an organized data room as well as an impressive presentation deck.

The most important aspect of establishing a data room is structuring the folders and documents in a manner that allows users to know what they’re viewing. This includes making a table or index that lists the principal folders in your data room, for instance “Finance” or “Marketing”. Within these categories, you’ll need to create subfolders to further arrange documents according to topic. This will help buyers to find the information they’re looking for and speed up the overall due diligence process.

Furthermore, you’ll want to make sure you’ve included a section highlighting your current customers and references. This will help investors understand your customer base and see how you’ve made progress in your field.

Invite users to join your data room after having completed the structure. You can do this by going to the User Management section on the Manage your dataroom page. Secure virtual datarooms come with permission settings that are flexible which allows you to invite users with specific access rights to view documents. This is a huge advantage over traditional data rooms, which require everyone to be present at the same time and are only accessible during office hour.

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