A virtual board meeting that is efficient depends on the use of technology as well as good communication protocols, and adhering to call etiquette. Nothing can disrupt the flow of meetings like technical issues and it is very difficult to keep the enthusiasm in the room if participants are unable to hear each other clearly or open attachments to read minutes that have been written down.

You might consider putting an time limit on each agenda item (BoardEffect) to stop the meeting from becoming consumed by off-agenda discussion. This will let the chair be in control of the meeting, and ensure that all issues are addressed. Additionally, noncontroversial topics can be voted on as part of a consent agenda in order to save time for discussion during the meeting and to reduce interruptions.

In a virtual environment it isn’t easy for board members to interact with each other and some might not be comfortable speaking up. The chair of the board can encourage discussion by asking for people to initiative on each agenda item, or using an approach of hand-raising during the discussion. It is also helpful to provide background information about each agenda topic prior to the meeting so that directors can concentrate on https://seboardroom.com/start-from-the-absolute-basics-and-learn-how-to-set-up-a-ma-data-room the discussion during the conference call.

Board members can collaborate online between meetings using a secure document management system. This increases the efficiency and accountability of the board. It is crucial to utilize an application that provides the most precise controls so that each director is able to view and edit documents and keep track of any changes made by other directors. It is also important to schedule a reminder on the calendar to remind board members of the upcoming meeting. This will increase their engagement and encourage them to organize.