Board documents management is an important component of the boardroom. It includes a range of tasks, including the safe storage and distribution of board agendas, documents, and voting tools http://onlineboardroom.org/creating-a-company-culture-for-security-design as well as the tracking of tasks and assigning them to committee members. It also helps to ensure compliance with governance, and help in ensuring compliance to the legal requirements and regulatory obligations.

A good board portal will make the entire process more efficient and ensure that directors are able to focus on their fiduciary responsibilities and lead the organization to sustainable, long-term success. Using paper-based, manual processes or digital tools that have not been designed with board management in mind often leads to inefficiencies, communication gaps and disengaged board members.

A board portal that puts security first will protect sensitive data and allow directors to collaborate and work safely even when they are not on site. It will notify directors about updates and new papers, and allow them to access their full archive of electronic board papers quickly. It will allow them to save their personal notes when they view any of these papers so that even if the papers are updated, they will still access the information they initially viewed. It will also provide 24/7 all-year-round customer service by real people, not just chatbots.

It also provides directors with an overview of the upcoming meetings and their preparations, making it easy for them to plan meeting times that suit everyone. They can also quickly review their progress in any of their tasks to ensure that they do not miss important deadlines or fail to fulfill their commitments.